Product Disclosure

Personnel Manager Scheduling Plan

$3.00 per User / month (total users)

Minimum Cost – $100 / month

Users billed monthly in arrears for 1 Admin User and Total Staff Users in the Crew List + Disabled Crew List + Blocked Crew List + Deleted Crew List Pages.

Features Included:

  • Scheduling
  • Repeat Jobs
  • Jobs Page
  • Shifts Page
  • Calendar Page
  • SMS / Email
  • Crew CRM
  • Client CRM
  • Mobile & Email Staff Username
  • Activities
  • Multiple Venues
  • Venue Information
  • Staff Availability
  • Shift Reminders
  • Time Sheets
  • Ical Integration
  • Check In / Check Out
  • Team Leader Access
  • Star Ratings
  • Client Access Portal
  • Star Ratings
  • Company Branding

 

Personnel Manager Premium Plan

$4.00 per User / month (Includes 60 Users)

Minimum Cost – $240 / month

Users billed monthly in arrears for 1 Admin User, Duty Manager Users, Business Manager Users and Staff CONFIRMED on Shifts.

Features Included:

All Features in the Scheduling Plan Plus:

  • Auto Scheduling
  • Calendar View
  • Graph View
  • Events View
  • Map View
  • Admin Settings
  • 2 Step Authentication
  • Client Registration
  • Inventory Management
  • Day Sheet
  • Client Registration
  • Inventory Management
  • Duty Manager Access
  • Multiple Businesses
  • Business Manager Access
  • SMS / Email / Push Notifications
  • Custom Message Templates
  • Crew Abilities
  • Crew Tags
  • Crew Groups
  • On Call Crew
  • Proximity to Venue
  • Auto Ranking
  • Crew Score
  • Recent Activity
  • Job Acceptance Rates
  • Statistics & Reporting
  • Email Templates
  • Terms and Conditions
  • Incompatibility
  • Extras
  • Client Groups
  • Shift History
  • Message Logs

 

Compliance Module

$1.00 per User / month

Features Included:

  • Work Limit Rules
  • Hrs Per 1 / 2 / 4 Weeks
  • Total Hours
  • Expiry Reminders
  • VISAs
  • Work Holiday Rules
  • VEVO Checks
  • Qualifications
  • Inductions
  • Training
  • Auto Block Crew
  • Email Warnings
  • Crew Uploads
  • Auto Email Reminders

 

Contracts Module

$1.00 per User / month

Features Included:

  • Contract Wizard
  • Multiple Custom Contracts
  • Email Invite
  • Sign / Submit on Mobile
  • Stored in Profile

 

Resources Module

$1.00 per User / month

Features Included:

  • Resource Wizard
  • Company Policies
  • Training Manuals
  • Company Procedures
  • Employee Handbook

 

Recruitment Module

$2.00 per User / month (includes Compliance, Contracts and Resources Modules)

Features Included:

  • Fast Track Candidates
  • Recruit Sign Up Page
  • Staff Self-Registration
  • Admin Enrolment
  • Invite Applicants
  • Shortlist Applicants
  • CV Upload
  • Job Interviews
  • Citizenship Status
  • VEVO Check
  • Electronic TFND
  • Employment Contract
  • Agreements & Disclaimers
  • Company Policies & Procedures
  • Automatic Emails
  • Digital Signatures
  • Profile Completion Email

 

Payroll Module

$1.00 per User / month

 

Features Included:

  • Auto PDF Attachments
  • Award Interpretation
  • Custom Pay Rates
  • Meal Breaks
  • Multiple Pay Levels
  • Overtime per Shift
  • Overtime per Week
  • Split Shift Rates
  • Days of Week Rates
  • Delayed Meal Breaks
  • Paid Leave
  • Allowances
  • Expenses
  • Penalty Rates
  • Public Holidays
  • Automatic Calculation
  • Electronic TFND
  • MYOB Integration
  • Payroll Exports

 

Not Included:

  • Single Touch Payroll

 

Invoicing Module

$1.00 per User / month

Features Included:

  • Auto Invoices
  • Auto Quotes
  • Discounts
  • Email Invoice / Quotes
  • Email Statements
  • Late Payment Reminders
  • Xero Integration

 

Bookings Module

$1.00 per User / month

Features Included:

  • Online Client Bookings
  • Repeat Previous Jobs
  • Project Managers
  • Booking Contacts
  • Supervisors
  • Custom Activities
  • Booking Confirmation

 

SWMS Module

$1.00 per User / month

Features Included:

  • Forms Matrix
  • Safety Induction (Crew)
  • Safety Induction (Team Leader)
  • Mobile Responsive SWMS
  • Incident Report Forms
  • Workplace Inspection
  • Hazard Reporting
  • Toolbox Talk
  • Orientation Inductions
  • Safety Alerts
  • Company Policies
  • Safe Work Procedures
  • Digital Signatures

Actions Module

$1.00 per User / month

Features Included:

  • Custom Form Generator
  • Set Frequency
  • Assign Activities
  • Email Invite
  • Staff Auto Login
  • Create PDFs
  • Digital Signatures
  • Auto Email Reminders
  • Examples below:
  • Custom Inductions
  • Pre-Job Checklists
  • Performance Reviews
  • Sign In / Sign Out Sheet
  • Staff Briefings
  • Inspections

 

Personnel Manager Plan optional extra charges:

The following Outgoing SMS rates apply.

Price per outgoing SMS unit (Maximum 160 Characters)

  • 1000 SMS Units @ 10 cents each SMS unit
  • 2500 SMS Units @ 09 cents each SMS unit
  • 10,000 SMS Units @ 08 cents each SMS unit
  • 25,000 SMS Units @ 07 cents each SMS unit
  • 100,000 SMS Units @ 06 cents each SMS unit
  • 250,000 SMS Units @ 05 cents each SMS unit

 

*Calculation of number of SMS units

Information point: The SMS system allows a maximum message size of 160 characters. If a user sends a longer message, the system splits it to two or more separate SMS units that may be reassembled on delivery so that they appear to be a single message (or, on some handsets, may be delivered as a series of separate SMS). When a longer message is split in this way, the components are no more than 153 characters long, because seven characters are used to facilitate re-joining on delivery. As a result, a longer message will result in more than one SMS unit being transmitted, and charges apply accordingly, as described in this clause.

 

Charges for Outgoing SMS will be based on the number of SMS units you send, calculated in accordance with the following rules:

(a) If you include any Unicode characters and send via a Unicode supported service, content that contains no more than 70 characters counts as one SMS unit. In all other cases, content that contains no more than 160 characters counts as one SMS unit.

(b) If you include any Unicode characters and send via a Unicode supported service, content that contains more than 70 characters counts as one SMS unit for each block of 67 characters or part thereof. In all other cases, content that contains more than 160 characters counts as one SMS unit for each block of 153 characters or part thereof.

(c) A ‘character’ includes each individual letter, digit, punctuation and other symbol in the Content.

(d) Each press of a ‘spacebar’ generates a separate character.

(e) Some special symbols and non-English letters may comprise more than one character and you will be charged accordingly.

(f) Where an SMS is sent to multiple End Users, each one is counted separately.

 

1 Dedicated Incoming SMS Number:

$25 / month

 

Dedicated Incoming SMS Messages:

Free unlimited

 

Storage Memory:

Service Charge payable for any additional storage memory used. 2GB storage memory is included for all plans. Additional storage memory is $5.00 per month / GB

 

CrewGo App Communications:

App to App Voice and Video Calls – 1 cent per minute

App to App Messages (not via SMS) – Included

 

Personnel Manager Ad Hoc Services:

 

Set Up Fee:

$2500.00 to Set up Personnel Manager software website.

$500.00 for CrewGo Apps set up.

 

Implementation:

$3000.00 for 3 days (8hrs) set up service plus travel and accommodation expenses.

Consultation rates apply after 3 days Implementation period finishes.

 

Consultation:

$1000.00 per 8 hr day plus travel and accommodation expenses ($150 p / hr after 8hrs)

$600.00 per half day (min 4hrs) plus travel and accommodation expenses ($150 p / hr after 4hrs)

Video call or phone call consultation $65.00 per / hr (min 2hrs)

 

Customisation / Integrations:

$85.00 – $350 per / hour upon our approval

Note that we or our assignees own the intellectual property rights in all customisations and integrations.

All feature suggestions will be considered however paid customization is the only way to guarantee that requested features will be implemented according to an agreed estimated schedule

 

Rental Point Integration:

$30 per month connection fee and $0.05 per shift for all future shifts scheduled in the Personnel Manager system at the time of invoicing.

 

Archiving:

$2500.00 to archive a long running version of Personnel Manager and create a new instance on the current or new url.

 

Support:

09:00am – 17:00pm Monday – Friday AEST

After Hours support charges may apply, in our absolute discretion.

Below outlines the type of User accounts for the Personnel Manager Premium Plan.

  • Administrator
  • Each Personnel Manager Premium account has 1 Admin User assigned by default
  • Duty Managers
  • Duty Managers assigned by the Administrator in Admin Settings
  • Confirmed Staff
  • Each staff member confirmed on a Shift during a monthly billing cycle. Personnel Manager Premium allows 50 times the number of confirmed staff in the active Crew List.

 

 

Below outlines the type of User accounts for CrewGo Apps Access, that are available on the CrewGo App and the CrewGo Staff App.

  • CrewGo App Users:
  • Admin User: 1 Admin User who has registered for a CrewGo App Platform Account.
  • Management User: A Manager who has registered for a CrewGo App Platform The Partner can determine the amount of Manager Users it wishes to register, subject to the payment of the Service Charges above.
  • CrewGo Staff App Users:
  • Admin User: 1 Admin User who has registered for a CrewGo App Platform Account.
  • Management User: A Manager who has registered for a CrewGo App Platform Account. The Partner can determine the amount of Manager Users it wishes to register, subject to the payment of the Service Charges above.
  • Staff User: Staff members who has registered for a CrewGo Staff App Platform Account.

 

Personnel Manager Scheduling Users are billed monthly in arrears for 1 Admin User and TOTAL STAFF USERS in their Crew List Page + Disabled Crew List Page + Deleted Crew List Page + Blocked Crew Page.

Personnel Manager Premium Users are billed monthly in arrears for 1 Admin User and Staff CONFIRMED on Shifts.

Personnel Manager Premium and CrewGo App users are billed monthly in arrears for Admin Users, Management Users and Confirmed Staff on Jobs.

Scheduling / Premium Plans Include: Scheduling, Crew list, Activities, SMS Shift Offering, Client List, Calendar View, Unavailability, Cloud-based Crew Portal and Client Portal.

Not included in Scheduling Plans: Invoices, Quotes, Payroll, Rates, Compliance, Recruitment, Actions, Forms, Safety Module, SWMS, Auto Ranking, Duty Managers and Business Manager Access, Resources, Contracts, Custom Settings, Vevo Check, any Optional Modules.

Premium: Total Crew Allowed = 10 times Confirmed staff (averaged over previous 6 months from billing date)

All subscriptions billed monthly in arrears and Payable by Integrapay Direct Debit.

Ad Hoc Services Payable by Integrapay Direct Debit.

All Outgoing SMS units and Ad Hoc services billed at time of purchase and Payable by Integrapay Direct Debit.

Ad Hoc Services Payable by Integrapay Direct Debit.

You must provide at least 60 days prior written notice to us by email to admin@personnelmanager.com.au of your decision to terminate this Agreement prior to the expiry of the Initial Term or any Renewal Term (as applicable), or this Agreement is otherwise terminated in accordance with the terms and conditions of this Agreement.

Note: Failure to pay any invoices strictly in accordance with the Payment Terms or to accept this agreement may result in interruption of your access to the Personnel Manager Platform and CrewGo Apps.