Product Disclosure - Personnel Manager

Personnel Manager Scheduling Plan

Users billed monthly in arrears for 1 Admin User and Total Staff Users in the Crew List + Disabled Crew List + Blocked Crew List + Deleted Crew List Pages.

Features Included:

Scheduling
Repeat Jobs
Jobs Page
Shifts Page
Calendar Page
SMS / Email
Crew CRM
Client CRM
Mobile & Email Staff Username
Activities
Multiple Venues
Venue Information
Staff Availability
Shift Reminders
Time Sheets
Ical Integration
Check In / Check Out
Team Leader Access
Star Ratings
Client Access Portal
Star Ratings
Company Branding

Personnel Manager Premium Plan

Users billed monthly in arrears for 1 Admin User, Duty Manager Users, Business Manager Users and Staff CONFIRMED on Shifts.

Features Included:

All Features in the Scheduling Plan Plus:

Auto Scheduling
Calendar View
Graph View
Events View
Map View
Admin Settings
2 Step Authentication
Client Registration
Inventory Management
Day Sheet
Client Registration
Inventory Management
Duty Manager Access
Multiple Businesses
Business Manager Access
SMS / Email / Push Notifications
Custom Message Templates
Crew Abilities
Crew Tags
Crew Groups
On Call Crew
Proximity to Venue
Auto Ranking
Crew Score
Recent Activity
Job Acceptance Rates
Statistics & Reporting
Email Templates
Terms and Conditions
Incompatibility
Extras
Client Groups
Shift History
Message Logs

Compliance Module

Features Included:

Work Limit Rules
Hrs Per 1 / 2 / 4 Weeks
Total Hours
Expiry Reminders
VISAs
Work Holiday Rules
VEVO Checks
Qualifications
Inductions
Training
Auto Block Crew
Email Warnings
Crew Uploads
Auto Email Reminders

Contracts Module

Features Included:

Contract Wizard
Multiple Custom Contracts
Email Invite
Sign / Submit on Mobile
Stored in Profile

Resources Module

Features Included:

Resource Wizard
Company Policies
Training Manuals
Company Procedures
Employee Handbook

Recruitment Module

Features Included:

Fast Track Candidates
Recruit Sign Up Page
Staff Self-Registration
Admin Enrolment
Invite Applicants
Shortlist Applicants
CV Upload
Job Interviews
Citizenship Status
VEVO Check
Electronic TFND
Employment Contract
Agreements & Disclaimers
Company Policies & Procedures
Automatic Emails
Digital Signatures
Profile Completion Email

Payroll Module

Features Included:

Auto PDF Attachments
Award Interpretation
Custom Pay Rates
Meal Breaks
Multiple Pay Levels
Overtime per Shift
Overtime per Week
Split Shift Rates
Days of Week Rates
Delayed Meal Breaks
Paid Leave
Allowances
Expenses
Penalty Rates
Public Holidays
Automatic Calculation
Electronic TFND
MYOB Integration
Payroll Exports

Not Included:

Single Touch Payroll

Invoicing Module

Features Included:

Auto Invoices
Auto Quotes
Discounts
Email Invoice / Quotes
Email Statements
Late Payment Reminders
Xero Integration

Bookings Module

Features Included:

Online Client Bookings
Repeat Previous Jobs
Project Managers
Booking Contacts
Supervisors
Custom Activities
Booking Confirmation

SWMS Module

Features Included:

Forms Matrix
Safety Induction (Crew)
Safety Induction (Team Leader)
Mobile Responsive SWMS
Incident Report Forms
Workplace Inspection
Hazard Reporting
Toolbox Talk
Orientation Inductions
Safety Alerts
Company Policies
Safe Work Procedures
Digital Signatures

Actions Module

Features Included:

Custom Form Generator
Set Frequency
Assign Activities
Email Invite
Staff Auto Login
Create PDFs
Digital Signatures
Auto Email Reminders
Examples below:
Custom Inductions
Pre-Job Checklists
Performance Reviews
Sign In / Sign Out Sheet
Staff Briefings
Inspections

Personnel Manager Plan optional extra charges:

The following Outgoing SMS rates apply.

Price per outgoing SMS unit (Maximum 160 Characters)

1000 SMS Units @ 10 cents each SMS unit
2500 SMS Units @ 09 cents each SMS unit
10,000 SMS Units @ 08 cents each SMS unit
25,000 SMS Units @ 07 cents each SMS unit
100,000 SMS Units @ 06 cents each SMS unit
250,000 SMS Units @ 05 cents each SMS unit

*Calculation of number of SMS units

Information point: The SMS system allows a maximum message size of 160 characters. If a user sends a longer message, the system splits it to two or more separate SMS units that may be reassembled on delivery so that they appear to be a single message (or, on some handsets, may be delivered as a series of separate SMS). When a longer message is split in this way, the components are no more than 153 characters long, because seven characters are used to facilitate re-joining on delivery. As a result, a longer message will result in more than one SMS unit being transmitted, and charges apply accordingly, as described in this clause.

Charges for Outgoing SMS will be based on the number of SMS units you send, calculated in accordance with the following rules:

(a) If you include any Unicode characters and send via a Unicode supported service, content that contains no more than 70 characters counts as one SMS unit. In all other cases, content that contains no more than 160 characters counts as one SMS unit.

(b) If you include any Unicode characters and send via a Unicode supported service, content that contains more than 70 characters counts as one SMS unit for each block of 67 characters or part thereof. In all other cases, content that contains more than 160 characters counts as one SMS unit for each block of 153 characters or part thereof.

(d) Each press of a ‘spacebar’ generates a separate character.

(e) Some special symbols and non-English letters may comprise more than one character and you will be charged accordingly.

(f) Where an SMS is sent to multiple End Users, each one is counted separately.

1 Dedicated Incoming SMS Number:

$25 / month

Dedicated Incoming SMS Messages:

Free unlimited

Storage Memory:

Service Charge payable for any additional storage memory used. 2GB storage memory is included for all plans. Additional storage memory is $5.00 per month / GB

PM Client App Communications:

App to App Voice and Video Calls – 1 cent per minute

App to App Messages (not via SMS) – Included

Bulk Email:

Email send via the Bulk email function is $5.00 per / 1000emails

VEVO Checks:

Vevo check cost is $1 each check per / month

Personnel Manager Ad Hoc Services:

Set Up Fee:

$2500.00 to Set up Personnel Manager software website.

$500.00 for Personnel Manager Apps set up.

Implementation:

$3000.00 for 3 days (8hrs) set up service plus travel and accommodation expenses.

Consultation rates apply after 3 days Implementation period finishes.

Consultation:

$149.00 per hour plus travel and accommodation expenses (min 4hrs)

Video call or phone call consultation $99.00 per / hr (min 2hrs)

Customisation / Integrations:

$85.00 – $350 per / hour upon our approval

Note that we or our assignees own the intellectual property rights in all customisations and integrations.

All feature suggestions will be considered however paid customization is the only way to guarantee that requested features will be implemented according to an agreed estimated schedule

Rental Point Integration:

$30 per month connection fee and $0.05 per shift for all future shifts scheduled in the Personnel Manager system at the time of invoicing.

Archiving:

$2500.00 to archive a long running version of Personnel Manager and create a new instance on the current or new url.

Support:

09:00am – 17:00pm Monday – Friday AEST

After Hours support charges may apply, in our absolute discretion.

Below outlines the type of User accounts for the Personnel Manager Premium Plan.

Administrator
Each Personnel Manager Premium account has 1 Admin User assigned by default
Duty Managers
Duty Managers assigned by the Administrator in Admin Settings
Confirmed Staff
Each staff member confirmed on a Shift during a monthly billing cycle. Personnel Manager Premium allows 50 times the number of confirmed staff in the active Crew List.

Below outlines the type of User accounts for Personnel manager Apps Access, that are available on the PM Client App and the PM Crew App.

PM Client App Users:
Admin User: 1 Admin User who has registered for a PM Client App Platform Account.
Management User: A Manager who has registered for a PM Client App Platform The Partner can determine the amount of Manager Users it wishes to register, subject to the payment of the Service Charges above.
PM Crew App Users:
Admin User: 1 Admin User who has registered for a PM Client App Platform Account.
Management User: A Manager who has registered for a PM Client App Platform Account. The Partner can determine the amount of Manager Users it wishes to register, subject to the payment of the Service Charges above.
Staff User: Staff members who has registered for a PM Crew App Platform Account.

Personnel Manager Scheduling Users are billed monthly in arrears for 1 Admin User and TOTAL STAFF USERS in their Crew List Page + Disabled Crew List Page + Deleted Crew List Page + Blocked Crew Page.

Personnel Manager Premium Users are billed monthly in arrears for 1 Admin User and Staff CONFIRMED on Shifts.

Personnel Manager Premium and PM Client App users are billed monthly in arrears for Admin Users, Management Users and Confirmed Staff on Jobs.

Scheduling / Premium Plans Include: Scheduling, Crew list, Activities, SMS Shift Offering, Client List, Calendar View, Unavailability, Cloud-based Crew Portal and Client Portal.

Not included in Scheduling Plans: Invoices, Quotes, Payroll, Rates, Compliance, Recruitment, Actions, Forms, Safety Module, SWMS, Auto Ranking, Duty Managers and Business Manager Access, Resources, Contracts, Custom Settings, Vevo Check, any Optional Modules.

Premium: Total Crew Allowed = 10 times Confirmed staff (averaged over previous 6 months from billing date)

All subscriptions billed monthly in arrears and Payable by Integrapay Direct Debit.

Ad Hoc Services Payable by Integrapay Direct Debit.

All Outgoing SMS units and Ad Hoc services billed at time of purchase and Payable by Integrapay Direct Debit.

Ad Hoc Services Payable by Integrapay Direct Debit.

You must provide at least 60 days prior written notice to us by email to admin@personnelmanager.com.au of your decision to terminate this Agreement prior to the expiry of the Initial Term or any Renewal Term (as applicable), or this Agreement is otherwise terminated in accordance with the terms and conditions of this Agreement.

Note: Failure to pay any invoices strictly in accordance with the Payment Terms or to accept this agreement may result in interruption of your access to the Personnel Manager Platform and Personnel Manager Apps.

Personnel Manager is unable to provide phone or after hours support for out of contract partners.

Prices for out of contract partners are higher than in contract partners.